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Consolidated Regional Meeting of Chairs and Administrators

Register Today for the AAPath 2026 Consolidated Regional Meeting
January 16-19, 2026

2026CRM

The Association for Academic Pathology is pleased to invite Department Chairs and Administrators to attend the 2nd Annual AAPath Consolidated Regional Meeting of Chairs and Administrators on January 16-19, 2026 for a weekend of activities, networking and discussion of timely topics in the beautiful surroundings of The Ritz-Carlton, Amelia Island, Florida, within a 30-minute ride from Jacksonville Airport (JAX).

The meeting will begin with an early evening welcome reception and dinner for all registered attendees and guests on Friday, January 16th. Breakfasts will be provided for registrants, followed by break-out discussion sessions for Chairs and Administrators, capped off by report-outs to each other in combined plenary sessions. Optional group recreational and wellness activities in the afternoons will be planned for Saturday and Sunday, January 17th and 18th. The weekend culminates on Monday, January 19th with a group debriefing reflection and farewell breakfast in the morning. The preliminary program will be published here when available.

Topics and speakers/moderators are selected through a crowd-sourced model, drawing on input and volunteer interest gathered during the registration process. In addition, late-breaking, high-priority topics identified by Pathology Department Chairs and Executives may be added during the meeting. While the content remains flexible, the format (featuring both large and small group discussions) fosters a dynamic, engaging environment for strategic and productive conversations. To encourage inclusive and open dialogue in this Pathology Department Chairs & Executive Administrator meeting, the Chatham House Rule will be followed: participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed.

Topics from the January 2025 Consolidated Regional Meeting included: Funds Flow & Revenue Cycle Management, Digital Pathology Implementation, Productivity Metrics & Compensation, Recruitment & Retention, Executive & Faculty Wellness, and Managing LDTs: FDA Final Rule Considerations. Meeting attendees included 47 Departmental Chairs and 27 Executive Administrators, plus 18 guests. (Representation breakdown: Midwest: 14; Northeast: 16; Southeast: 21, West: 23 representatives).

Interested in exclusive corporate sponsorship opportunities?
Contact [email protected] for further information no later than October 15th, the application deadline for sponsorship consideration.

Registration Details and Hotel Reservation Information

Please Note: This is an in-person only event. There is no remote participation option and the events will not be recorded. Registration is open to only current Chairs and APEX members. Please note, if you are a Chair who is unable to attend this meeting, you may send a Vice Chair as your delegate. Email the AAPath office with your Vice Chair copied so that they can receive access to the registration form.

Registration Details
The registration fee for this event is $1,100 per Chair or APEX member and includes the welcome reception (Friday night), breakfasts and breaks (Saturday, Sunday) and two optional group activities for the registrant.

Guest Registration Option
The guest registration fee is $525 per guest and includes the welcome reception (Friday night) and two optional group activities for the registered guest. All guests must be registered.

Optional Group Activities:

The group activity options are listed below detailed on the group activity descriptions linked here. Please review these options and then indicate your TWO preferences on the registration form. Up to ONE activity per day will be scheduled for registrants and registered guests on Saturday and Sunday at 2:00pm based on attendee preferences. Depending on interest levels, activity offerings are subject to change. Assignments to group activities will be confirmed in December. There are options to select no activities on Saturday and/or Sunday, i.e., relax and explore on your own!

Saturday Activities

  • Amelia River Cruise
  • Culinary Walking Tour
  • On-site Chocolate Making Activity
  • None on Saturday – Registrant will relax and explore on their own

Sunday Activities

  • Arcimoto Tours
  • Microbrewery Tour
  • On-site Wellness Activity
  • None on Sunday – Registrant will relax and explore on their own 

Registration Cancellation & Waitlisting:

When your registration invoice is fully paid, your participation in the AAPath Consolidated Regional Meeting will be secured. Refunds will be provided if AAPath is able to resell the open seat from a waitlist established once the first 80 seats are filled. Last-minute medical and family emergencies that precluded participation will be considered for refunds on a case-by-case basis with written notification. Written notification must be sent to [email protected].

Click Here to Register Today!

 

Hotel Reservation Information:

  • The group hotel reservation link will be provided in your registration confirmation message. 
  • The core stay for the AAPath Consolidated Regional Meeting is Friday, January 16th to Monday, January 19th.
  • The negotiated hotel rate in the AAPath group block starts at $369 per night, plus a discounted resort fee* of $40/room/day (plus tax and gratuity) is NOT included with the meeting registration. Attendees are responsible for their hotel costs, including cancellation penalties. A credit card for deposit and payment will be required with the hotel reservation.
  • For guests that prefer to call in to make their reservation via phone, the Ritz-Carlton has a phone line at 866-763-2960 to accommodate your request. Please reference the group name "2026 AAPath Winter Meeting" when making reservations. 

*Mandatory Resort Fee (discounted to $40/room/day, plus tax) includes:

  • 24/7 Access to Wellness Center, Spa, Beach, Golf, Tennis & Pickleball onsite (no transportation needed)
  • One Fitness Class Daily for two guests
  • Bicycle usage for up to two bikes, for 2 hours
  • Use of practice facilities and one bag of range balls at the Golf Club of Amelia Island. Proper Attire is required.
  • Tennis Court privileges, including racquet and balls, for one hour
  • Ritz-Carlton Spa Facility Access, including Sauna and Steam rooms, private Spa Pool, and Women’s, Men’s, and Co-Ed Lounge access

Transportation to/from Jacksonville Airport (JAX) and local to the hotel and downtown Amelia Island (Fernandina Beach) may be arranged with ride-share services or by the Ritz-Carlton's recommended transportation company, Barr's Transportation.

 


AAPath Code of Conduct: Events and listservs managed or held by the Association for Academic Pathology (AAPath) exist for the professional development of members and for the advancement of academic pathology. Members and guests of events and listservs are expected to conduct themselves with professionalism, cordiality and respect. At a minimum, AAPath expects members and guests to abide by local and national laws, and AAPath's General Rules for Antitrust CompliancePDF, when attending or interacting at AAPath events and on AAPath listservs. Read the full text of AAPath's Code of Conduct.