Program Directors' Toolbox

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This Toolbox is under development by the CAP Graduate Medical Education Committee (GMEC) in partnership with PRODS Council. 

Content Submission Instructions

Program Track Selection Criteria

Program Track Requirements

Residents Changing Program Tracks

Creating and Reviewing Goals and Objectives

  • Addressing Milestones
  • Addressing EPAs

Administering Program Rotations

  • Time Allocation
  • Resident and Fellow Allocation
  • Space Allocation

Case Log Reporting and Verification

Quality Improvement Projects

Elective Rotations

  • On-site Electives
  • Off-site Electives: Domestic
  • Off-site Electives: Global Health

Conference Attendance

Conference Participation

Education Funds

Travel Funds

Research Funds

Graduated Responsibility

Job Search Tools

Fellowship Search Tools

Evaluations From Fellows

360° Evaluations of Fellows

Evaluations of Fellows from New Employers

The ASCP In-Service Examinations

Interacting with the ABPath

Entering Residents with PATHways Honor Code

Periodic Evaluations

Advising About Eligibility

Advising About Abandoning One Primary Certificate

Resident and Fellow Applications to the American Board of Pathology

Reviewing and Approving Board Applications

Advising about Maintenance of Certification

Publicizing a Program to Prospective Applicants

Creating Program Tracks for ERAS and the NRMP

Using ERAS (Electronic Residency Application Service)

The NRMP Couples Match

Managing Applications Outside of ERAS

Selecting Candidates for Interview

Inviting Candidates for Interview

Interview Day

Evaluating Interviewees

Communicating with Interviewees

Making a Rank Order List

Entering Rank Order Lists in NRMP

  • Tracks
  • Match Quotas
  • Reversions

Supplemental Offer and Acceptance Program

Unexpected Events with NRMP

Onboarding New Residents and Fellows

Advising, Mentoring, and Placement


Vacation and Leave

Immigration Matters

Resident and Fellow Wellness

Promotion Criteria

Promoting a Culture of Professionalism

Disciplinary Actions

Credential Verifications

Tracking Careers of Former Residents and Fellows

Introduction of New Residents and Fellows

Graduation Celebration

Other Social Events

Diversity, Equity, and Inclusion

Opening a New Program

Restoring a Program After a Voluntary Withdrawal

Voluntary Withdrawal of a Program

Required Closure of a Program

For technical support contact the APC office at [email protected] or 302-660-4942.
For content-related questions contact Kristen Johnson, PhD, at [email protected].